Acorn End of Year Process – The Roll Over
As the 2010/2011 school year draws to a close, users of Acorn Integrated Student Billing need to start thinking about the End of Year Process.
During the transition to next year, the current fee definitions can be copied ahead to the next year. Each fee will arrive in the new year as draft with all fields open for editing.
All batches will be closed. You have the option of closing them yourself, or waiting for the roll over date, at which time, Acorn will cause ALL open Batches to close. Appropriate reports will be automatically generated. Batch numbering for the new year will carry on from where the numbering sequence ended last year.
All GL codes and definitions will be copied to the new year automatically. A new balance will be calculated from the roll over date – effectively starting each GL account at ZERO.
Your school must decide whether to forgive all outstanding fees, or to bring some, or all, outstanding balances forward to next year.
When you are ready to initiate the Roll Over to 2011/2012, please follow the steps in the attached End of Year Process Guide:
If you have any questions about the End of Year Process, please contact me, and I will set up a training session for you.
Thanks!
Anna
Telephone: 1-866-467-9267 x 118